Recording a Statement Charge in QuickBooks

Statement charges are useful if you want to accumulate charges before requesting payment, or if you assess a regular monthly charge to your customer. Use statement charges when you are not going to be providing the customer with an invoice, but instead will provide the customer with a periodic statement.

Recording statement charges one customer at a time can be very time consuming. If this charge is recurring, consider adding them to a Memorized Transaction Group.

Recording a Statement Charge

To practice recording a statement charge, open the sample data file as instructed in Chapter 1 of Laura Madeira’s QuickBooks 2013 In Depth:

1. On the Home page, click the Statement Charges icon.
2. In the Customer:Job drop-down list, select the Babcock’s Music Shop:Remodel job. See below:
   

   Use statement charges for a customer or job when you are not providing an invoice for the charges.

3. For this exercise, place your cursor in the next available row and accept the prefilled date. The selected customer’s Accounts Receivable register displays.
4. Leave the Number field blank. In the Item field, type Repairs.
5. In the Qty field, type 5.
6. In the Class field, type Remodel.
7. Click Record to save the charge on the customer’s register. Repeat steps 2–7 as needed to add additional statement charges.

From Laura Madeira’s QuickBooks 2013 In Depth